COVID-19 SAFETY

VANCOUVER HOT YOGA 101 COVID-19 PROTOCOLS

The following COVID-19 safety plan is designed with the safety of our community and staff in mind.  Its purpose is to inform and communicate with transparency the steps that our studio takes to ensure a safe space for you and our staff.

The following standard of safety is based on the Vancouver Coastal Health COVID-19 Plan Checklist for Fitness and Recreation Facilities and the steps included in the Guide to Reducing Risk of Covid 19 as developed by WorkSafeBC.    This safety plan will be regularly reviewed and will evolve as we monitor the ongoing guidance from the Public Health Officer and relevant health authorities.

ASSESSING THE RISK AT THE WORKPLACE

The virus that causes COVID-19 spreads in several ways, including through droplets when a person coughs or sneezes, or from touching a contaminated surface before touching the face.   The risk of person-to-person transmission increases the closer you come to other people, the more time you spend near them, and more people you come near.   The risk of surface transmission increases when people contact the same surface and when those contacts happen over short periods of time.

Vancouver Hot Yoga 101, in consultation with the General Manager, Front Desk Employees, and Instructors, have identified places where the risk of transmission can be introduced.

Since carriers of COVID-19 have the potential to show no signs or symptoms, our approach will be to assume that any and all workers and customers may be potential carriers.

The COVID-19 Virus is:

  • Transmitted via liquid droplets when a person coughs or sneezes.  Th virus can enter through these droplets through the eyes, nose, or throat if you are in close contact; 
  • Is NOT known to be airborne or enter through skin, but can be spread by touch if a person used their hands to cover their mouth or nose when they cough/sneeze.

These are the areas identified where risk is elevated:

  • Identified areas where participants gathered:
    • Studio lobby area where people congregate will be minimized. Guests are advised not to linger or hang out in the studio before or after class.
    • Check in process to be set at 15 minutes before class (use to be 30 minutes before class)
    • Check-in process to ensure physical distancing; where physical distancing cannot be maintained when a guest comes up to the front desk, plexiglass has been installed.
    • Installed Physical distancing markers in the lobby and change rooms (previously high traffic areas) to ensure physical distancing.
  • Changeroom areas:
    • Created minimum of 2 metres spacing in both men and women’s change room, and will implement a maximum number of people that can be in the changeroom at any one time, while ensuring physical distancing. 
      • Maximum of 6 females in the women’s change room.
      • Maximum of 5 males in men’s change room
      • Shower facilities have been removed / are not available.
      • Reduced access to lockers rooms and advising for limited and emergency use only.
  • Yoga Room
    • Create minimum of 2 metres spacing in the yoga room.
    • Each space is marked off and numbered – with each space being at least 2 metres apart from any other participant.
    • Maximum number of people in the yoga room is 29 participants and 1 instructor.
  • Front desk reception area – created physical barrier / put in place plexiglass between where front desk staff and instructor is stationed from participants entering the studio. 
    • Computer stations are set up at least 2 metres apart from one another, and the front desk staff and instructor are to maintain their physical distancing at all times, and to also wear a mask.

IMPLEMENT MEASURES/PROTOCOLS TO REDUCE RISK

These measures have been implemented to reduce the risk of transmission of the COVID-19 virus in the studio.

Cleaning and Hygiene:

  • Signage to encourage and ensure proper hand hygiene for guests and staff.
    • Hand washing facilities available on site for all staff and guests.  Sinks and soap in both the men and women’s change room are available, are visible and easily accessible.
  • Developed and communicated enhanced cleaning protocol for common areas and surfaces to all staff.  Including washrooms, equipment, yoga room, common tables, desks , light switches, and door handles.  Staff will use hospital grade disinfectant (Benefect) and disposable shop towels and paper towels to clean and wipe down all common areas and surfaces.  A daily deep cleaning schedule that we take all necessary steps in preventing a COVID-19 outbreak at our studio has been developed and communicated to staff.
  • The Yoga room floor will be cleaned with a hospital grade disinfectant (benefect) after every class.
  • All those required to clean will be provided with adequate training, and a checklist will be made available. 
  • Proper hand washing protocols and policies for staff:
    • Workers must wash their hands before starting every shift, before and after each check in, before and after every break, and before and after cleaning duties. 

Maintain Physical Distancing:

  • Signage at the studio advising of occupancy limits outside the change rooms, and closing off of all high touch amenities such as showers, and lockers.
  • Signage at the studio to remind participants to practice physical distancing at all times in the studio.
  • Signage at the studio informing of mandatory mask wearing
  • Installed physical distancing markers in the lobby, and change rooms and will limit the # of people in the studio at any one time.
  • Posting occupancy limits out of yoga room and reduced capacity in the yoga room to 29 to ensure proper physical distancing:
    • Each space is at least 2 metres apart from the next person in the yoga room.   
    • Maximum capacity in the yoga room limited to 29 guests and 1 instructor.
  • Ensuring physical distancing in the change rooms and capacity limits:
    • Maximum # permitted in women’s change room is 6
    • Maximum # permitted in men’s change room is 5
  • Staff will maintain at least 2 metres distance from one another when at the studio.  There will be limited staff on at any one time to ensure physical distance is maintained.  
    • There will be no more than 3 employees per shift (working in cohorts).
    • Employees are scheduled with the same group every week to minimize risk of broad transmission.
  • Developed a process to ensure the orderly exit from the yoga room after class:
    • Upon exiting the room, the instructor will lead an orderly exit – one row at a time, informing guests to maintain physical distancing, while ensuring capacity in the change room areas are not exceeded.
  • Wherever a 2 metres distance between employees and customers cannot be maintained, see through partitions have been installed at the front desk area.
  • Installed plexiglass at the front desk where there may be times where a guest is within 2 metres of our staff (when checking in or paying)

Masks and Face Coverings:

  • We require everyone in the studio, both participants and staff members to wear a mask upon entering the studio, and to keep it on while in the common areas: lobby, changerooms, and on their way into and out of the yoga room.
  • Participants are to keep their mask on at all times until they reach their pre-assigned and designated spot in the yoga room (which is setup to be at least 2 metres apart from the next person).
  • Participants can take off their mask during class, but must put it back on when they leave their pre-assigned spot in the yoga room.
  • The instructor will also wear their mask into the yoga room, head to their pre-assigned teaching spot on the podium (which is setup to be more than 2 metres from any participant), and will remove their mask prior to starting class.  The instructor will put their mask back on after class to lead and direct an orderly exit of the yoga room.
  • For those that come and forget a mask, we have purchased and have disposable masks available.

We do note the following about masks/face coverings:

  • Non-medical masks may help prevent the risk of transmission from the wearer;
  • Masks can become contaminated on the outside when touched by hands, so employees are encouraged to avoid touching or adjusting them often.
  • Masks that become wet, soiled or damaged are less effective and must be replaced.
  • Masks must be put on and taken off correctly, including not touching the front of the mask, and washing hands. 
  • Cloth masks must be washed every day using the warmest water setting and stored in a clean dry place to prevent contamination. 
  • Masks should never be shared. 
  • If a non-cloth mask is used (e.g. medical mask), ensure employees know these items are single use. In addition to following safe procedures for putting them on and taking them off, they cannot be cleaned or reused.

HVAC System and exchange of fresh air

We have in place an HVAC system that provides and exchanges outdoor fresh air  into the yoga room, thereby preventing stale air in the studio.

DEVELOPING NEW POLICIES

The following policies have been communicated and implemented:

  • Developed and implemented enhanced cleaning protocols and more frequent cleaning. Additional employee hours and improved procedures have been implemented at the studio to allow for deeper cleaning and more frequent cleaning.
  • Reduced capacity in the Yoga Room – capacity set at a maximum of 29 people in the yoga room to ensure proper physical distancing as per standards set by VCH and Worksafe BC guidelines.  All spots in the yoga room have been marked off and spaced a minimum of 2 metres apart.
  • Developed new sick policy for guests and staff – those that show any symptoms of COVID-19 are to stay home and to self-isolate as per BC CDC guidelines 
  • Removed the option for rentals of shared items such as mat and towels to prevent transmission points.  Only new / unused mats and towels can be purchased.
  • Headphones – No headphones will be used twice in a row.  We have enough headphones to use each pair only once per day to ensure proper sanitization.
  • Hand sanitizer is provided at the entrance and through the studio for use by guests and staff to encourage proper hand hygiene practices.
  • Implemented changes to the yoga sequence to eliminate the beginning and ending breathing exercises to reduce heavy exhalations.
  • Classes are scheduled with additional time in between classes for appropriate cleaning, disinfecting and ventilation.
  • Implemented mandatory pre-booking of class online.  No drop-ins are permitted.
  • Each guest will be pre-assigned a specific and designated area for each client in the yoga room.

HIGH RISK EMPLOYEES AND CUSTOMERS:

All Hot Yoga 101 employees and customers will self-screen prior to entry of the facility following the BC COVID-19 Self-Assessment Tool guidelines.  https://bc.thrive.health/covid19/en

If an employee or customer shows any signs of symptoms:

  • They will not be permitted entry to the facility OR will be asked to leave immediately; 
  • Recommended to stay home and self isolate and self monitor as per BC CDC guidelines.

If any employee or customer is returning from outside Canada, they will not be permitted entry, and will be recommended to stay home and self isolate and self monitor as per BC CDC guidelines.

Staff who are ill will be asked to stay home and self-isolate.  We are flexible to allow employees to stay home if they perceive any symptoms that may warrant a COVID-19 test.  A negative test result is required before coming back to the studio:

As a member our community, the following statement must be read and verbally acknowledged before attending a class at the studio:

  • I do not have any symptoms of COVID-19, including, but not limited to: fever, cough, sore throat, shortness of breath, runny nose, loss of taste or smell, nausea, and vomiting, headache, muscle aches, fatigue, loss of appetite or diarrhea.
  • I have not been in close contact with someone who has tested positive for COVID-19.
  • I have not travelled outside of the country within the last 14 days.
  • I understand that by choosing to attend a class at Hot Yoga 101, even with the increased health and safety protocols, I acknowledge and accept the additional risks associated with visiting public spaces during the COVID-19 pandemic.

We ask that all community members and staff answer these questions honestly and to the best of their knowledge.

DEVELOPING COMMUNICATION PLANS & TRAINING

Vancouver Hot Yoga 101, its employees and customers will do everything possible, including following all requirements laid out by the provincial and federal government, to minimize the chances of spreading COVID-19. We have a training plan in place to ensure everyone is trained according to the Hot Yoga 101 COVID-19 Safety Plan.  All employees have received policies for staying home when sick or symptomatic. We have posted signage at all studio locations indicating occupancy limits and effective hygiene practices.

LATE CANCELLATIONS DUE TO COVID-19 SYMPTOMS

If for any reason a guest feels it would be more cautious to miss a booking, please contact us at: info@hotyoga101.ca to request a cancellation free of charge. We would prefer to err on the side of caution for the safety of our staff and community.

MONITORING YOUR WORKPLACE AND UPDATE YOUR PLANS AS NEEDED

Vancouver Hot Yoga 101 has a plan in place to monitor these risks. We make changes to our policies and procedures as necessary. Things may change as our business operates. If we identify a new area of concern, or if it seems like something isn’t working, we will take steps to update these policies and procedures. Our entire team is involved in this process. Employees are encouraged to raise safety concerns. 

ALL STAFF are encouraged to report any concerns, or if something isn’t working to the GM, and he will take steps to update these policies and procedures.

Employee input will be sought for any new measures that will improve the workplace to ensure a safe environment for guests and staff.

ASSESSING RISK ARISING FROM RESUMING OPERATIONS

Employees will be given additional COVID-19 procedural training as they return to work.  The General Manager will ensure all employees acknowledge, and are comfortable with, any new products, procedures and equipment being used to safely conduct our business. 

All employees will be asked to review the Hot Yoga 101 COVID-19 Safety document acknowledging they have read and understand the contents.   

IN THE CASE OF COVID-19 EXPOSURE AT OUR STUDIO

If a Vancouver Hot Yoga 101 Employee or Instructor has tested positive for COVID-19, they must immediately inform the General Manager to be replaced on the schedule and quarantine appropriately. 

Vancouver Hot Yoga 101 Management will then contact Vancouver Coastal Health immediately for next steps. All Employees and Instructors from that studio location will be contacted and requested to follow the guidelines from Vancouver Coastal Health.

In cases deemed low risk by Vancouver Coastal Health, we will notify all staff and members who may have had exposure, communicate any provincial health services protocols.

In cases deemed moderate to high risk by Vancouver Coastal Health, we will repeat the above action and follow any additional steps deemed necessary by health authorities. These may include a studio closure, additional deep cleaning and/or a message to our entire community via email and social media.

While we’re taking every precaution to keep our community safe, we recognize and are prepared for, the possibility of a second wave or third wave.

By doing your part, you can effectively help us come back from this pandemic. Please be responsible and understand that you are attending classes at Vancouver Hot Yoga 101 at your own risk

If you are deemed to be high-risk for complications from the virus, or live with someone who is, we would recommend you not return to the studio at this time. By choosing to come back to Vancouver Hot Yoga 101 studio classes, you acknowledge and accept the additional risks associated with COVID-19 regardless of the increased safety and cleaning protocols we are putting in place.